| Call Us On 01383 624600

My Company Property Specialist

A professional service with a difference

Landlord Guide

We outline on this page a basic, quick guide and overview for Landlords, to explain what is typically involved with letting property. If you need any further information or advice, please don’t hesitate to contact us.

  1. Request a free valuation
  2. Letting Only Service
  3. Full Management
  4. Inventories
  5. Consent to Let
  6. Utilities
  7. Certificates and health and safety
  8. Tenancy Agreements
  9. Legal Matters


If you'd like one of our specialist valuers to conduct a current market appraisal or review of your property, please click here to request a free valuation.

Back to top


  • Rental Valuation & Appraisal.
  • Advice to landlords on furnishings, health and safety issues and any maintenance recommendations.
  • Advertising & Marketing – We use the latest technology available to deliver fast and efficient results as well as linking to the major national property portals (such as Rightmove, Zoopla, S1homes, Primelocation , Citylets, Lettingweb, Cailean Property Website and many more). We also email and SMS property details to all potential applicants from our vast client database. All of this can be accompanied by newspaper advertising where appropriate.
  • We accompany all viewings wherever possible.
  • Extensive referencing of tenants who wish to rent your property. We check employer references, current landlord references, and carry out a full credit check on each and every applicant. We  also offer a range of enhanced financial security policies for landlords if applicable (rent guarantee, buildings insurance etc.).  
  • Preparation of the tenancy agreement(s).
  • Collection of initial rent and deposit.
  • We offer a fixed fee structure for this service.

Back to top


The complete service includes (all the above) plus:

  • Arranging maintenance issues. Landlord will be informed before work is carried out except in emergency situations.
  • Dealing with day-to-day tenant problems that may arise.
  • Transfer of utility accounts (electric, gas, council tax etc.).
  • Closing inspection and check-out at end of tenancy.
  • Organising return of deposit subject to the property being returned in a satisfactory condition.
  • Look to find suitable new tenants prior to expiry of the existing tenancy.
  • Property inspections carried out every 8 to 12 weeks. A full inspection report will be sent to the landlord for comments.
  • Initial marketing fee and monthly management fee is payable.

Back to top


We strongly advise our Landlords to carry out a full inventory for each separate tenancy. The purpose of checking an inventory is to establish damages which can only be done if descriptions and conditioning remarks are sufficiently detailed at the commencement of the tenancy and then at the end of the term.

Under the terms of the tenancy agreement, the tenant is required to return the property and contents at the end of the tenancy in the same condition as they were at the commencement, fair wear and tear accepted. It is almost impossible to ascertain whether damage was caused during a tenancy without a proper inventory signed by all relevant parties.

If instructed we will arrange a professional inventory and check-in on your behalf, the cost of which is borne by the landlord. The check-out is included in this fee.

Back to top


If the landlord has a mortgage, it is normal for the lender to require notification of any proposed lettings, and the landlord should seek their initial consent. In the case of leasehold premises the consent of the Head Lessee of Freeholder will be required. The landlord should also advise his insurance company of the proposal to let the property, as this could either invalidate the insurance altogether, or increase the premiums. You should obtain written documentation of these consents prior to letting and pass copies to Cailean Property.

Back to top


The tenant will be responsible for the payment of gas, electricity, telephone, council tax and television licence (unless otherwise agreed and stated). As the landlord you are still responsible for the payment of service charges and ground rent in leasehold properties, and buildings insurance on freehold properties.

Back to top


  • Gas Safety Certificate (where applicable)
  • Energy Performance Certificate (EPC)
  • Hard Wired Smoke Alarms & Heat Sensors
  • Carbon Monoxide Detector(s)
  • Electrical Safety Certificate
  • PAT Testing (Portable Appliance Testing)
  • Landlord Registration Number
  • Legionella Risk Assessment

Back to top


Most tenancies are classed as Short Assured Tenancies. Under the Housing Act 1998 (as amended 1996), landlords have more rights to possession than with tenancies commencing prior to the Acts, and procedures for possession are now quicker and simpler (provided the process is carried out correctly).

The minimum period of lease will be 6 months for a Short Assured Tenancy. This can be renewed each 6 months, or the tenant has the option to go to a periodic (month-to-month) contract.

Most tenancies are drawn up for a period of 6 months, some have break clauses. A break clause allows either party to terminate the agreement with two months’ notice. After an initial period of four months, the notice may be served. We will be happy to discuss the pros and cons of different time periods with you.

Back to top


Our staff have been trained and receive ongoing training on the various legal aspects of letting, including: safety regulations; tenancy agreements and clauses; and possession. They each have vast practical experience. They will be happy to discuss any questions you may have regarding more detailed legal matters.

The relationship between Landlord and Tenant can sometimes have its “ups” and “downs” and the need for a professional agent is paramount in closing any divide to allow for a smooth and enjoyable property experience for all parties. Whether you are a Landlord or Tenant, you are best advised to conclude your property transaction via a reputable agent.

Tenancy law is now more highly regulated than ever before with balanced rights for all parties. Tenants’ security deposits are held in Government approved schemes and are returned at the end of the tenancy subject to the property being returned in the manner it was taken, and subject to there being no outstanding bills relating to utilities etc.

The lettings market has grown exponentially in recent years due to the increasing Buy-To-Let market. The quality of rental properties continues to improve with an increase in new build properties and property refurbishments being added to the market to meet tenants’ expectations.

Back to top